Privacy Statement
Last Updated: 30th January 2025
1. Introduction
Welcome to John Charles Search (“we,” “our,” or “us”). Your privacy is important to us, and we are committed to protecting your personal information in compliance with applicable data protection laws, including:
• UK General Data Protection Regulation (UK GDPR)
• Data Protection Act 2018 (UK)
• California Consumer Privacy Act (CCPA) (if applicable)
• Other US state privacy laws
This Privacy Policy outlines how we collect, use, store, and protect your data when you visit our website (www.johncharlessearch.com) or engage with our recruitment services.
2. Information We Collect
We may collect and process the following types of personal data:
a. Personal Identification Information
• Name, email address, phone number, mailing address
• Job title, employer information
b. Professional & Recruitment Information
• CVs, work history, education, skills, references
• Interview feedback and application status
c. Communication Data
• Emails, phone calls, messages, and other correspondence
d. Technical & Website Data
• IP address, browser type, device data, cookies, and website analytics
e. Marketing & Preference Data
• Opt-in/opt-out preferences for marketing communications
We do not collect sensitive personal data (e.g., race, ethnicity, health information) unless explicitly required and permitted by law.
3. How We Use Your Information
We process personal data for the following purposes:
• Recruitment Services – Connecting candidates with job opportunities.
• Client & Candidate Communication – Managing job applications and placements.
• Legal & Compliance Obligations – Ensuring compliance with UK, US, and other applicable laws.
• Marketing & Communications – Sending job alerts, newsletters (with consent).
• Website Analytics & Improvements – Enhancing website functionality and security.
4. Legal Basis for Processing (UK & EU)
For users in the UK and EU, we process personal data under these legal bases:
• Contractual Obligation – When processing is necessary for recruitment services.
• Legitimate Interests – For business operations and analytics.
• Legal Compliance – To meet legal and regulatory requirements.
• Consent – For marketing and optional services (you can withdraw at any time).
5. US-Specific Rights & Disclosures (CCPA & Other State Laws)
If you are a US resident, particularly in California, you may have additional rights under the CCPA and other state laws.
a. Your Rights Under CCPA (for California Residents)
• Right to Know – You can request details on the personal data we collect.
• Right to Delete – You can request that we delete your personal data.
• Right to Opt-Out – You can opt out of data sales (we do not sell personal data).
• Right to Non-Discrimination – We will not discriminate against you for exercising your privacy rights.
How to Exercise Your Rights
If you are a California resident, you can submit a request by contacting us at info@johncharlessearch.com. We may need to verify your identity before processing your request.
6. Data Sharing & International Transfers
We may share your personal data with:
• Employers & Hiring Companies – To facilitate job placements.
• Service Providers & Partners – For IT support, cloud storage, and analytics.
• Legal & Regulatory Authorities – When required by law.
International Data Transfers (UK to US & Other Countries)
Since we work with US-based businesses, your data may be transferred outside the UK/EU. We ensure compliance by using:
• UK Standard Contractual Clauses (SCCs)
• Adequacy decisions (if applicable)
• Other legally approved safeguards
By using our services, you consent to the transfer of your data to the US or other relevant jurisdictions.
7. Data Retention
We retain personal data only as long as necessary for recruitment services, legal compliance, and business operations.
• Candidate & Client Data: 4 years after last engagement
• Marketing Data: Until you opt out
• Legal & Compliance Records: As required by law
You can request data deletion at any time (see Your Rights below).
8. Your Rights & Choices
Depending on your location (UK, EU, or US), you may have the following rights:
For UK & EU Residents (Under GDPR)
Right to Access – Request a copy of your data
Right to Rectification – Correct inaccurate data
Right to Erasure – Request deletion (where legally permissible)
Right to Restrict Processing – Limit how we process your data
Right to Object – Stop certain types of data processing
Right to Data Portability – Transfer your data to another provider
Right to Withdraw Consent – Opt out of marketing anytime
For US Residents (CCPA & Other State Laws)
Right to Know – Request details on what data we collect
Right to Delete – Request data deletion
Right to Opt-Out – Stop data sales (we do not sell data)
To exercise these rights, contact us at info@johncharlessearch.com
9. Cookies & Tracking Technologies
We use cookies and similar tracking technologies to improve user experience and website functionality. You can manage cookie preferences through your browser settings.
For more details, see our Cookie Policy.
10. Data Security
We implement strict security measures to protect personal data, including:
• Encryption – Securing sensitive information
• Access Controls – Restricting unauthorized access
• Secure Storage – Protecting data from loss or misuse
While we take all reasonable steps to secure your data, no system is 100% secure.
11. Updates to This Policy
We may update this Privacy Policy from time to time. Any significant changes will be communicated via our website.
12. Contact Us
If you have any questions about this Privacy Policy or your rights, please contact us:
John Charles Search
+44 7875 783 487 / +1 414 253 2563
For legal compliance inquiries, please specify if you are a UK/EU or US resident.